New York

7th Annual Broadway Insider’s Trip to NYC

June 15-18, 2023

Broadway San Jose is excited to announce that our annual New York Trip returns from June 15 – 18, 2023. We will be attending A Beautiful Noise: The Neil Diamond Musical and other Broadway shows soon to be announced! Secure your spot now with just a $500 refundable deposit per person!

At this time, we have reached maximum capacity
but feel free to sign up for the waitlist below.

PLEASE NOTE We do not offer ground transportation between our destinations. Walking around Times Square and up/down the stairs in the theatres and restaurants are required on this trip. Show offerings are subject to change without prior notice based on ticket availability.

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Package Pricing

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Hotels are optional add-ons but we highly recommend them as we have secured the best rates. You can choose to stay in a Signature King or 2 Queens Room at Hotel Edison, or in the Fantastic Suite at W Hotel Times Square. If you choose W Hotel Times Square, you will be able to earn Marriot Rewards.

Breakfast vouchers for use at The Friedman’s will only be included for guests who book the Hotel Edison through us. W Hotel guests and other guests who book their own hotel will need to arrange breakfast on their own.

Please refer to the pricing chart below.

BSJ to NYC 2023	Single Occupancy	Double Occupancy (pp)
Package Price	$3,000	$3,000

Hotel Add-ons for 3 Nights:

Hotel Edison – Signature 1 King Room with Breakfast	$870	$435
Hotel Edison – Signature 2 Queen Room with Breakfast	$975	$487.50
W Hotel – Fantastic Suite	$1,500	$750

Sunday Stay-over Add-ons:

Matinee Show and Dinner	$500	$500
Sunday Night Hotel Edison – Signature 1 King Room with Breakfast	$290	$145
Sunday Night Hotel Edison – Signature 2 Queens Room with Breakfast	$325	$162.50
Sunday Night W Hotel – Fantastic Suite	$500	$250

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Preliminary Itinerary

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Our trip begins Thursday, June 15^th at 5 pm with the Welcome Reception. Please make sure that your flight arrives a few hours prior to allow for possible flight delays and/or traffic. We recommend booking an extra night on Wednesday so you can be settled the day before.

Please note that we have not confirmed which show will be on which date yet so the show times are subject to change. This preliminary itinerary is provided for your reference on the amount of free time available.

Thursday June 15, 2023	5:00 – 6:30 pm – Welcome Reception with hors d’oeuvres and cocktails – Glass House Tavern
	7:00 pm – A Beautiful Noise at the Broadhurst Theatre
Friday June 16, 2023	8:00 am – *For Hotel Edison guests only* Breakfast at The Friedman’s inside Hotel Edison
	9:00 am – noon Optional guided tours
	6:00 pm – Dinner at Becco
	8:00 pm – Some Like It Hot at the Shubert Theatre
Saturday June 17, 2023	8:00 am – *For Hotel Edison guests only* Breakfast at The Friedman’s inside Hotel Edison
	2:00 pm – & Juilet at the Stephen Sondheim Theatre
	5:15 pm – Dinner at Hunt and Fish Club
	8:00 pm – New York, New York at the St. James Theatre
Sunday June 18, 2023	8:00 am – *For Hotel Edison guests only* Breakfast at The Friedman’s inside Hotel Edison
	12:00 – 2:00 pm – Brunch at Bryant Park Grill
With Sunday Stay-Over:	3:00 pm – Sweeney Todd starring Josh Groban at the Lunt-Fontane Theatre
	7:00 pm – Dinner at Bond 45 inside Hotel Edison
Monday, June 19, 2023	8:00 am – *For Hotel Edison guests only* Breakfast at The Friedman’s inside Hotel Edison

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DATES TO REMEMBER

End of May 2023 ~ Broadway Insiders Pre-Trip Party! (details to be announced)

PAYMENT SCHEDULE

• At Sign-up ~ $500 deposit due 
• Friday, March 10, 2023 ~ First payment of $1250 per traveler due
• Monday, April 10, 2023 ~ Second payment of $1250 per traveler due
• Wednesday, May 10, 2023 ~ Final payment due

REFUND POLICY

100% refundable until Sunday, April 9, 2023 at 11:59 pm PST.
50% refundable until Tuesday, May 9, 2023 at 11:59 pm PST.
No refunds starting Wednesday, May 10, 2023*

*If a traveler is unable to travel because s/he test positive for COVID-19 and/or s/he must quarantine per public health orders, 100% of payments will be refunded. A request for refund must be received by Wednesday, June 14, 2023 with proof of positive COVID-test or official letter explaining the need for quarantine.

We recommend purchasing travel insurance that covers COVID coverage and cancel for any reason, such as the policies offered by Travelex and Allianz. 

At this time, we have reached maximum capacity
but feel free to sign up for the waitlist below.

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FAQ

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Please refer to the following frequently asked questions. If you do not see your questions answered below, please email nyc@broadwaysanjose.com and we’ll get back to you as soon as possible!

General

• What is included in the package pricing?

  The basic package pricing includes tickets for 4 Broadway shows, 1 brunch, 3 dinners, and optional activities on Friday morning.

  Hotel Add-ons for 3 nights of accommodation, checking in on Thursday and checking out on Sunday. Breakfast vouchers for Friday, Saturday and Sunday morning are included if you add-on Hotel Edison.

  The Sunday Stay-Over option includes tickets for the 5th Broadway show and 1 dinner. You can choose to add-on Sunday night’s hotel (check out on Monday) or take a red-eye flight back.

  Please note that airfare and transportation costs are not included in any of the pricing listed above. See the TRANSPORTATION section below for more information.

• Will there be any free time?

  Yes! On Friday, our first official event is dinner at 6PM. We will have some optional guided tours in the morning, but this is the time to choose your own journey, if you choose. We are happy to give you suggestions. Stay tuned!

Hotel

• Where are the hotels?

  The Hotel Edison and W Hotel are adjacent to each other on West 47^TH St, between 7^TH Ave and 8^TH Ave, in the heart of Times Square. They are conveniently located within walking distance to all our theatres and restaurants.

• Can we stay at another hotel?

  Yes. Hotels are now add-ons so if you would like to stay at another hotel, you’ll only need to pay the $3000 package price per person.

• Can we extend our stay at the hotels?

  Yes! We will make the arrangements for you. Just let us know the dates before final payment is due on May 10, 2023. Many of our patrons do come a day early, to settle in. We will let you know the price for extra nights upon receiving your request.

• What time is check-in and check-out?

  Regular check-in is at 3PM for Hotel Edison and at 4PM for W Hotel. Check-out is at 12PM for both hotels. We can request for early check-in or late check-out for you for both hotels. To guarantee early check-in, please book an extra night the day prior. For example if your flight is arriving early morning on Thursday, we highly recommend adding Wednesday night to your trip.

• Is WiFi included?

  Wireless internet access is included in your package pricing at Hotel Edison. W Hotel charges $14.95/day for wireless internet in guest rooms, though it is free in the lobby and public areas. The cost of the WiFi will be added to your incidental charges so you will pay for it at check-out.

• Will I be able to earn Marriot Bonvoy points if I choose to stay at the W Hotel?

  Yes.

Show

• Where would the seats be?

  We always request center orchestra seats, but it is not guaranteed.

• Can we swap one of the scheduled shows for a different one?

  No. If you would like to see another show that is not in our itinerary, consider extending your stay and we will arrange for your tickets, if you like.

• Will we be able to sit with the people we are traveling with?

  Yes, we will try our best. Please make sure we know who is in your group.

• Can you get us show tickets for our extra days?

  Absolutely! Pricing will be $300 per ticket, unless otherwise specified for in-demand shows where prices may be higher.

• Can we invite guests to a show?

  Yes, we will do our best to accommodate that! Please let us know in advance and we’ll reply with the price.

• Is there a dress code?

  Our number one suggestion is to be comfortable! You will see a wide variety, in both theatres and restaurants (none of our restaurants require a jacket). Smart casual to smart dress works! It is important to be ready to walk a few blocks in unpredictable weather, so keep that in mind for both foot and protective wear.

Meals

• I have a friend in NYC, can they come to dinner?

  Absolutely! Please let us know in advance and we’ll reply with the price.

• Are drinks included with meals?

  We offer beer, wine, soft drinks and coffee at all dinners.

Accessibility

• Are stairs required at the theatres and restaurants?

  All theatres have accessible seats but most restaurants will require stairs to get to our group’s event space. If you cannot walk up stairs, you may be seated in a different area inside the restaurant. Please let us know if you require assessable seats when we send out a survey in January.

• Can you accommodate accessible seating for the shows?

  We will send out a survey in January where you can tell us your seating requirements. We will do our best to accommodate your needs.

• Do the theatres offer Assisted Listening Devices, Open/Closed Caption, or Audio Description?

  Some theatres do offer Assisted Listening Devices, Open/Closed Caption, and Audio Description upon request. We will send out a survey in January where you can tell us if you need these services, and we will do our best to reserve them for you.

• What if I need other accommodation not listed here?

  Please email nyc@broadwaysanjose.com and we will look into it for you.

Transportation

• Is airfare included in the price of the trip?

  No.

• Which is the best airport to use?

  New York City is served by three airports: JFK, LGA and EWR. Pick what flight works best for you. There are direct flights from SJC to JFK on JetBlue. SFO offers more options. Pay attention to arrival time. It can take more than 1 hour to get to your hotel from either of those 3 airports during rush hour. Our first event is the Welcome Cocktails on Thursday evening at 5 PM so please arrive at least a few hours prior!

• How do we get from the airport to the hotel?

  There are a variety of options from public transportation to a NY taxi cab. Cost for a cab or ride-share service such as Uber or Lyft is in the $65 range (not including tip or tolls). Fares are regulated, and you will get a price before you accept. Plan for 45 minutes to 1 hour during non-rush hour and at least 1.5 hours during rush hour. When departing, the hotels will get you a cab or you can call an Uber or Lyft. Prices are similar.

• How do we get around New York City?

  All of our activities are located in/around Times Square within a couple of blocks of each other, so we just walk! If walking is difficult for you, you can take a taxi on your own but please allow double the amount of time needed for walking because traffic can be very bad in Times Square.

Arrive a day early (Wednesday) to get settled in before our fun filled adventure begins. Let us know and we will arrange your extra nights and even help get you another show ticket.

Bring comfortable walking shoes. Even though we are staying in the heart of the action, our days are long and filled with activities. You will want to feel good going to your evening shows after a day of exploring.

The weather is always unpredictable in NYC. Plan on humidity, rain, and usually some very hot afternoons!

If you stop to take in the wonders of Times Square, keep in mind that the people dressed as TV and movie characters charge money for photographs. It’s fun to take picture with them, just be prepared to give them a few bucks.